Archives are an expensive problem for just about every business.
So much for a paperless society. So many companies find themselves dragged down by red-tape. Not only do rules and regulations suck time and energy from dynamic entrepreneurs. They also lead to mountains of paper that must be kept, often for several years.
The first and obvious solution is to add extra filing cabinets. But before long once smart and impressive offices become crowded and cramped with excess paperwork. Frustratingly most papers are never needed and just occupy expensive space. And office space is very expensive; certainly too expensive to waste on old files.
Incredibly some businesses take on extra office space just because they need more room for archived documents. This is the most expensive option and quickly wastes money.
Another option is to engage the services of a national specialist in document storage. Whilst this can appear to be a cost effective option, “hidden costs” soon make this expensive. Furthermore these suppliers often impose pricey fees for cancelling the service.
With so called archive specialists, the entry cost appears low. Storage rates per box are levied. It’s the additional fees retrieval that are charged that are very expensive. Once the boxes are stored, the high exit penalties and the hassle of finding another supplier often mean that prices can be increased substantially without fear of the customer moving out.
In recent years self storage operators have offered an excellent archive storage alternative. Typically there can be 5 options.
Serviced Archive Storage
Storage is charged per box, but the retrieval fees are substantially lower.
Self Managed Archive Storage
Boxes are just stored with no retrieval service. Customers can come and go as often as they please to collect or deposit documents. There is no charge for retrieval. Customers just pay for the storage of each box.
Budget Document Storage
Archives are stored in a secure, private room. There is no retrieval service. Customers have the only key and can come and go as often as they please. This option is perfect for safely storing documents that are unlikely to ever be needed.
Filing Cabinet Storage
Some customers simply move their filing cabinets into storage. This saves them the time and expense of transferring paperwork into archive boxes and keeps their current files intact.
Any Combination
Many customers choose a combination of options that perfectly suit their needs. They store archives that are most likely to be accessed using the retrieval service. Some they manage themselves and others they store efficiently to take advantage of the savings from the budget service.
Given this flexibility and low cost it’s not surprising that many Glasgow companies are opting to use Kangaroo Self Storage Glasgow. They save money and enjoy easy access and convenience.
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